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Employee engagement is a vital element in enhancing productivity at the workplace. Every new employee seems to be battling with the intimidation phase. If you do not speak up, you do not add value. This is as simple as you can imagine. A lot of employees give so many justifications for lesser engagement. “I am new to the group”. “I have less experience”. I do not know whether my inputs will be valuable and so on. But, then all these excuses will not give your career a boost. You do not want to be lost in the crowd.

From company point of view also an employee who does not engage during a meeting does not lead to any value addition. As a matter of fact, companies have been working hard to build on high engagement culture. It is the mindset at a senior level which needs to change. They need to prioritize engagement efforts, only then will the shift come. It is not important that employees have to come up with a dissenting viewpoint. They can agree to what is already been stated. Every person has a unique way to look at things and it is quite possible that their perspective will lead to positive outcomes.

So, now how do we go about cracking the barriers which inhibit employee engagement at meetings:

Employee engagement is a vital element in enhancing productivity at the workplace. Every new employee seems to be battling with the intimidation phase. If you do not speak up, you do not add value. This is as simple as you can imagine. A lot of employees give so many justifications for lesser engagement. “I am new to the group”. “I have less experience”. I do not know whether my inputs will be valuable and so on. But, then all these excuses will not give your career a boost. You do not want to be lost in the crowd.

From company point of view also an employee who does not engage during a meeting does not lead to any value addition. As a matter of fact, companies have been working hard to build on high engagement culture. It is the mindset at a senior level which needs to change. They need to prioritize engagement efforts, only then will the shift come. It is not important that employees have to come up with a dissenting viewpoint. They can agree to what is already been stated. Every person has a unique way to look at things and it is quite possible that their perspective will lead to positive outcomes.

How to Boost Employee Engagement in Meetings?

So, now how do we go about cracking the barriers which inhibit employee engagement at meetings:

1. Build up an environment of flexibility

Employees will openly come up with their suggestions if they are provided with an environment which promotes flexibility. When employees can adjust things as per their convenience they become more involved with the organization and work towards the betterment of the organization by giving their full inputs. Not many people vest such trust in their employees that they would perform good, even without watchful eyes of their managers. When you offer flexible working hours to your employees they become more productive, happier and this leads to better engagement at meetings.

2. Work as a team

When people at workplace work as a team it leads to better participation. No person should be pinned down for taking one particular action. There should be collective decision-making so that any decision which is for good of the organization is taken. When employees feel that they are not made a target of things they work towards what best they can do and as a result, an atmosphere of healthy engagement is developed.

3. Always be real

Always bear in mind that when there is an authentic relationship between the employees and the company owners, an environment of trust and dependability is developed. This leads to teamwork. It is the responsibility of the employer, not to falsify the relationships and build up a trusting environment at the workplace. There should not be sugar-coating happening at work-place. Sincere efforts should be acknowledged so that no one feels that a dishonest straightforward opinion is valued more than true concern.

4. Promote taking short breaks

Office hours can be intimidating at the time. You can encourage the employees to take short breaks from their desk. This will give them more time to think and they will engage better at meeting as they will have new viewpoints and ideas to share. Also, if there is something stressful which needs to be addressed, these short breaks will revitalize you. It is hugely vital to take care of both mental and physical well-being of people who work for you. This is because if they are not mentally in tune they will take a back seat during time of meetings.

5. Taking regular feedback

Another very important way to augment employee engagement in meetings is by taking regular feedback. It is generally the employers who offer feedback to the employees, as regards their style of work, office environment, and so many other things. However, if you wish to make things better at the workplace ask employees for feedback.

When you ask employees for their feedback, it makes them feel that their opinion holds value and this changes their mindset during meetings.

6. Holding regular social interactions

It is very important to meet colleagues and peers out of the office setting. This is a wonderful ice-breaker and a great way to know one another at a personal level. When you enjoy with your employees it bolsters creativity as well as collaboration. You need to plan extensive events every week, but just short get-togethers help to ease any minor hang-ups which can affect performance.

7. Clarifying the goals

In so many cases it has been seen that employees have fixed goals as well as responsibilities on which they need to put the focus. Sometimes they get confused about what is expected out of them. Clarifying goals the responsibilities is vital in case you wish to augment employee engagement within the organization.

There are times when employees are mentally exhausted in the process to carry out tasks which have been assigned to them. This is generally because of a lack of strong leadership. Only when employees feel confident about what all they do, will they come up and share their point of view.

A good team leader realizes this fact and works on building the right mindset of the employees. In a present-day world where everyone wishes to touch dizzying heights, success is only possible when you work as a team. Encourage your team to attend different workshops as well as conferences which will open up their mind and make them come with amazing viewpoints. This not just increases the productivity level of the employees it also works as a tool for growth on the organization as a whole.

8. Provide a nice work environment

Going to work day in day out can actually get very tiresome after a while. To top it all if the environment at the workplace is not comforting and easy, this is a huge point of concern for the employees. Employers should put an effort to build up a congenial and easy workplace environment so that employees do not feel scared. When employees feel comfortable they tend to demonstrate better engagement at meetings.

Start fixing the dark spots in your office. Even when working conditions are not comfortable, such as A.C not working it can hugely affect the mindset of the employees as they will not want to sit back and do anything extra.

9. Build a people-focused culture at the workplace

It is very important for employees to have the right work-life balance. Employees who just immerse themselves in work become dull eventually. They are unable to offer fresh inputs and as a result, their engagement at meetings gets affected. People should devote themselves to work but this should not rob them of creativity in life. When you are not satisfied either at work or at home it begins to get reflected in each and every sphere of life. Camaraderie is vital to healthy and productive employee engagement.

10. Guide your employees towards better engagement

One of the best ways on how to expand employee participation at the workplace is by becoming the right mentor to your employees. The managers should assume a guiding role. They should help the staff in areas which call for their assistance. In many cases, it has been seen that managers are either extremely busy with their current workload or they are not even bothered to offer the right assistance.

Increasing employee engagement basically connotes that you are becoming a role model for the employees who face a wide array of issues. As the leader, it becomes your duty to guide people who work for you regardless of how busy you are in life. Offer extra help in case you see them battling with any problem or if you are aware that the task which is assigned to them necessitates additional help.

11. Promote collaboration

Collaboration is the key for any good business to lay emphasis on making things better at the workplace. This is due to the fact that when people collaborate on work or on different projects, it can help develop better ideas and even perk up employee engagement by promoting teamwork. The most efficient organizations make use of employee collaboration effort in order to minimize company costs and enhance efficiency among members of the team.

Collaboration at work not only builds up a happier work environment, but it also leads to superior stimulation of thoughts. This is due to the fact that it easily motivates a sense of team bonding within the organization. This will eventually become part of your corporate culture. In any kind of collaboration efforts, employees get to learn from each other their peers and even their bosses- all in all, a good employee engagement scenario!

12. Demonstrate gratitude on a regular basis

Finally, the last secret on how you can increase employee engagement at the meeting is by showing gratitude to your employees for things they do. It is important that you appreciate what all effort as well as hard work they put into making the company profitable. When they know their efforts will be welcomed, they will automatically move towards showing more engagement at meetings.

Everyone wishes to be appreciated and saying a simple thank you can actually do wonders. At the workplace, employees are expected to work in a certain way. But if they are showered with even little appreciation they become motivated to perform better

Any acknowledgement by the management is the fastest way to foster trust and motivate employees you increase engagement at the workplace.

13. Promote honesty

Honesty is the best policy, particularly at the workplace. When you have honest conversations with your employees they open up. The employees will understand what problems are resent and how the solution must be reached. With open conversations, even the smallest problems can be identified at an early stage and things can be handled before they go out of proportion. Employees should be encouraged to take ownership of their success and failures as leads to healthy sharing of information and consequently better engagement.

Wrapping Up

In short, the “secret” to improving employee engagement at meetings is not as tough as you might think. A little effort in the right direction can make a huge amount of difference. You can just ask your employees to work on things which call for improvement and most of your job is done. You will be surprised at how easy the solution is. If an employee is scared to speak, he or she can be given training classes which can boost confidence level and build up his/ her sense of belonging with the organization. Speaking in a group is a way of becoming an effective member of the organization.

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